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Important Steps for Creating and Managing Your LibGuide: Creating and Managing Your LibGuide

The following procedures will ensure your LibGuide is available, visible and located on the correct webpage(s).

The following information will ensure all LibGuides are available, visible and located on the correct webpage(s). If a LibGuides Type/Group, Subjects, and Tags fields are filled in correctly, the LibGuide will populate automatically on our main LibGuide pages. The proper Naming Convention for Course Guides helps me to manage the Course Guides page. All new LibGuides and  Course Guides have to be manually added to this page.

What I need from you:

I will  need an email from you with the link for all new LibGuides so I can add them to the page sections that do not auto populate.

Please take the time to make sure your LibGuides are created/updated using the guidelines below.

LibGuide Naming Convention

If you are creating a Course Guide it needs to follow these examples:  (The colons ( : ) are important!)

  • All UE course Guides will be labeled “UE: CoursePrefix CourseNumber: Name of Course - (name of faculty, course semester)“
    •  example: UE: PHI 210RS: Thinking and Doing Ethics - (Breit, Fall 2015)
  • All non UE courses will be labeled  “CoursePrefix CourseNumber: (Faculty Name, Semester year)”
    •  example: CRJ 123:  Intro to Law and Legal System - (Breit, Fall 2015)

If you are creating a LibGuide for anything other than a Course Guide, there are no naming convention restrictions.

Type/Group Fields

Guide Type:

All Course Guides must be assigned to the Course Guide Type.

Choices include:

  • Course Guides
  • Subject Guides
  • Topic Guides (Special Topics)
  • General Purpose

When you create a LibGuide, you need to assign it a Guide Type. The default is General Purpose; however, very few of our guides are actually “general purpose.”  General Purpose is mostly used for the Library website pages. Topic Guides should be used for almost all guides that do not fall under Course or Subject guides. Failing to assign the correct Guide Type will  result in your LibGuide not being populated on the correct LibGuide page(s).

We are aware that some LibGuides didn’t really have a proper home. They didn’t fall under Course Guides and we didn’t have a General Purpose page. We now have a Special Topics Gallery on the Library home page. This is still a work in progress. If you have a LibGuide that should be highlighted, assign it to Topic Guides and assign the Group field to the first letter of the LibGuides name. I will explain the Group field next.

Group:

Assign the Group field to the first letter of the LibGuides name. The Group field is used to auto populate the Browse all LibGuides, LibGuides by Author, and the LibGuides Search pages. Failure to assign a Group will make the LibGuide unavailable and unsearchable on our LibGuide pages. Select the letter from the dropdown that matches the first letter in the  name of the LibGuide. If the LibGuide name begins with a number or symbol, select the # (Public) group.

Examples:

  • CRM 400:   use Group C (Public)
  • 101 Fun facts about lfe  use Group # (Public)

Subjects:

Subjects provide a way to organize guides by topic, subject area or discipline. You can assign your LibGuide to as many subjects as you want. In fact, the more subjects a LibGuide is assigned increases the ways that LibGuide can be searched.  All Course Guides should, at a minimum, have one subject associated with it. If we do not have a Subject choice that meets your requirements, please email me with the Subjects code you would like added.

Tags:

Tags provide a way to organize guides by keywords. Tags are used to weigh and filter the search results in our LibGuides. If a tag already exists in the system select it from the dropdown list of results. Otherwise, you can create and add your own by pressing enter when you finish typing. Click the Save button.